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Personal Assistant (4764)

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Job Overview

CareerFinders, on behalf of our client, an established and highly respected Architectural & Design company with offices in Larnaca, we are seeking to recruit a Personal Assistant to join their expanding team of professionals. The successful applicant must have previous and demonstrable experience in a similar role and be fluent in both Greek and English.

 

Key Duties/Responsibilities:
  • Acting as a first point of contact: dealing with correspondence and phone calls, manage and maintain the MD’s diary and email account.
  • Take notes and provide general assistance during presentations and meetings.
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
  • Screening phone calls, enquiries and requests, and handling them when appropriate.
  • Meet and greet visitors at all levels of seniority.
  • Organize and maintain diaries and making appointments.
  • Organize and attend meetings when required.
  • Following up on accounts and invoices.
  • Submission of planning application to planning authorities when needed.
  • Ensure guests of the Company are well taken care of.
  • Devise and maintain office systems, including data management and filing.
  • Provide a service that is in line with the MD’s work habits and preferences.
  • Undertaking any other Ad-hoc duties as and when required.
Key Skills/Experience:
  • Ideally educated to degree level in Business Administration or related field.
  • Previous PA/secretarial experience is a must.
  • Excellent command of Greek & English. (Written & Spoken).
  • Excellent organizational skills, communication skills, both verbal and written.
  • Good computer literacy (MS Office, Excel, PowerPoint) and professional telephone manners
  • Proven ability to work under pressure and to tight deadlines.
  • Well presented – Highly personable – Flexible and mature approach with ability to work unsupervised.
  • Bright, confident personality.
To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number CYJ4764. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.
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